The Mzumbe University invites applications from suitably qualified and competent
Tanzanians to fill the following vacant posts:
1. ADMINISTRATIVE SECRETARY II– (1 Post)
(a) Qualification and Experience
Holder of Diploma in Secretarial Studies from an accredited Institution. Also, the applicant must have principal passes in English and Kiswahili in Form IV or VI Certificate plus 100/120 w.p.m, Shorthand in English or Kiswahili and 50 w.p.m. Typing, Tabulation and Manuscript Stage III, Secretarial Duties and Office Procedure Stage II and working experience of not less than nine years.
(b) Duties
• To work with Heads of Departments, Sections and Units;
• To co-ordinate all office needs and requirements;
• To receive and distribute letters to respective officials;
• To receive and direct visitors;
• To arrange and attend meetings and where necessary, take and keep minutes/records of meetings;
• To receive telephone calls and take messages;
• To handle travel arrangement on duty for senior officers and other members of the Unit/Department;
• To ensure expedient, accurate and clean execution of duties;
• To ensure that copies of letters are filed in relevant files;
• To type confidential letters, minutes, circulars, certificates and charts;
• To co-ordinate and supervise typists in the Unit;
• To ensure cleanliness of the entrusted office(s) and,
• To take proper care of the entrusted facilities and equipments.
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